Dana Hall School Disabilities Policy
Dana Hall School strives to afford a welcoming environment for its candidates for admission, current students, and their families or guardians. The School will make reasonable modifications to its policies, practices, or procedures when such modifications are necessary to allow individuals with documented disabilities to access the School’s services, benefits, and/or facilities. 1
The School will accommodate individuals, as appropriate, in the following ways:A. Admissions
Dana Hall School will provide reasonable accommodations to individuals in the process of applying to the School if the individual or their parent/guardian notify the School that the candidate is a qualified individual with a disability and specifies the accommodation or modification sought in the admission process.
Once the School is notified that a candidate for admission has a disability and is seeking a reasonable accommodation during the admission process, the School will typically request appropriate documentation to allow the School to enter into an interactive process with the candidate and/or their parent/guardian. Appropriate documentation commonly includes a current diagnosis from a qualified health care provider that has evaluated the candidate, relevant testing results, and/or prior accommodation plans. The School also requires a written statement from the candidate and/or their parent/guardian that specifies the accommodation requested. The School will review these materials and will then engage in an interactive discussion with the candidate and/or their guardian. While not necessary in every case, the School reserves the right to speak with the candidate’s current health care provider, as well as their prior school, so as to better understand their perspectives about the disability and the requested accommodation(s).
If the School determines, in its sole discretion, that a requested accommodation cannot be provided, it will inform the candidate and/or their guardian and seek to agree upon an appropriate alternative. If an appropriate alternative cannot be agreed upon after this discussion, the School will inform the candidate and/or their parent/guardian of their final decision. Typical reasons that the School may deny a requested accommodation is if it is unreasonable, if it would fundamentally alter the School’s admission process, or if it would constitute an undue burden for the School.B. Assistance for Current Students
1. General Accommodations or Modifications
If a current student seeks accommodations or modifications in their academic, extracurricular, or living assignments at Dana Hall School, the student or their parent/guardian must provide appropriate
documentation to allow the School to enter into an interactive process with the student and/or their parent/guardian.2
Appropriate documentation commonly includes a current diagnosis from a qualified health care provider that has evaluated the candidate, relevant testing results, and/or prior accommodation plans. The School also requires a written statement from the candidate and/or their parent/guardian that specifies the accommodation requested. The School will review these materials and will then engage in an interactive discussion with the candidate and/or their guardian to determine an appropriate and individualized result. While not necessary in every case, the School reserves the right to speak with the student’s current health
care provider, as well as their prior school, so as to better understand their perspectives about the
disability and the requested accommodation(s).
Students seeking accommodations prior to the academic year, must submit the documentation referenced above to the Director of the Upper School or Director of the Middle School by August 15. Students seeking accommodation during the academic year should provide the requested documentation to the Director of the Upper School or Director of the Middle School promptly. Please note that, while the School strives to respond to such requests in a timely manner, it may not be able to engage in this process until the relevant documentation is provided and reviewed. The School may, in its sole discretion, also seek independent consultation with appropriate professionals in regard to certain requests and/or if there exists a lack of clarity or disagreement over the information provided in support of the requested accommodation.
2. Standardized Testing
Testing related accommodations for Dana Hall School academics will be individualized and will follow the process set forth in Section (1), above. Please note that the School also administers certain standardized testing prepared by Educational Testing Service (ETS), the American College Testing (ACT), the Advanced Placement (AP) Examinations, or other standardized testing administrators. These entities often have additional processes before a testing accommodation can be approved. These processes are stringent and often can take up to six to eight weeks. If you believe you may need an accommodation for one of these standardized testing situations, we encourage you to review the individual entities’ requirements as soon as possible. You are also welcome to schedule a meeting with a Learning Specialist but please keep in mind that the School has significantly limited flexibility in providing accommodations on standardized testing without prior approval from the test administrator.
3. Digital Accessibility
Dana Hall also strives to make reasonable accommodations with regard to its electronic and digital resources. If an individual cannot access an aspect of the School’s website or digital resources, please contact the Assistant Head of School. The School will work with the individual to assist them in accessing the content directly or will provide equally effective alternative access to the materials in question within a reasonable time period.
C. Accommodating Students and Visitors to the School on Campus
Dana Hall School strives to ensure that students, staff, and visitors with disabilities have appropriate access to events hosted on campus. Given the age of certain of school facilities, architectural barriers may exist that require advance notice and planning to address accessibility needs. In some instances, barriers may need to be removed, if readily achievable, or events may be relocated to provide accommodations or assistance to individuals with disabilities attending those events. If an activity cannot be made accessible or relocated, an alternative form of access may be provided.
Individuals seeking accommodations in order to participate in campus events are encouraged to provide as much advance notice as possible, preferably a minimum of two weeks advance notice where feasible, given the amount of lead time that may be necessary to relocate an event from an inaccessible to an accessible location or to provide certain other accommodations. In the event that advance notice is not provided or not possible, the School will make good faith efforts to accommodate the individual. To inquire about accessible features of a facility, venue or other aspect of campus please contact the Assistant Head of School.
1. Consistent with Title III of the Americans with Disabilities Act, as amended, the School includes auxiliary aids/services and modifications in its definition of reasonable accommodation. The School also reserves the right to deny accommodation requests if they are not reasonable, if they would constitute a fundamental alteration to the program in question, or if they would create an undue burden for the School. A critical part of any accommodation request, as described in this document, is that the individual with the disability must notify the School of their disability and engage in an interactive process with the School, including the provision or requested documentation.↩
2. The Dana Hall School seeks to include the student in the accommodation process as much as practicable, particularly as they rise in seniority at the School. The reason for this is to allow the student to begin practicing their self-advocacy skills so as to prepare them for post-secondary education and their life outside the School.↩